| What you Need | ||
| Example layout, including formatting instructions and a dimensioned page template. | To view and print this PDF document with correct dimensions and margins, follow the instructions here. | |
| A customized template for your paper for use with LaTeX or MS Word (Word templates can also be used with Open Office) | LaTeX users also need LaTeX macros and examples; choose latex.tar.gz or latex.zip. | |
| Preparation of your Manuscript | ||
| Layout | Lay out your manuscript in exactly the way given in the example layout. | |
| Length | Maximum of 4 pages. | |
| Margins | These are given in the example layout. Your text must not exceed the boundaries given (very important). Text position refers to the top left of a US letter-sized sheet of paper, as used in the printed proceedings. The margins will be uneven on A4 paper. Print a copy of the example layout and make sure that its margins match those of your paper. | |
| Title and author blocks | These must be typed in exactly the same format as shown in the example layout (see note below). Use a customized template to ensure that the correct format is used, and make any necessary corrections using the on-line form to get a new template, rather than editing an old one. | |
| Address | The address given below the authors' names should give their affiliations and not the postal address. An "Address for correspondence" should be included at the end of the paper. | |
| Illustrations | If your original illustrations are not in a digital format, scan them at a resolution of at least 600 dpi, preferably more. | |
| Color | Color is not reproduced in the printed proceedings, although the CD and on-line versions of the proceedings do preserve color. If you choose to include color illustrations, please test-print them in black and white, and adjust the colors as necessary to ensure that they are readable. | |
| Spelling | Please check spelling. Use a spelling checker if possible. | |
| Very important note | Study
the layout instructions very carefully. We want the
proceedings to have a consistent format. It is particularly important that you
follow the instructions for the title block, authors' names, authors' addresses
and section headings. It is vital that the text of your manuscript is contained
within the dimensions given. The editors have made significant achievements in
reducing the publication delay, and authors must help to improve this further.
Poorly prepared manuscripts introduce significant delays, and may result in
your paper not being published.
Please measure and verify that your printed paper has these critical dimensions (± 3 mm or 0.125 inch):
| |
Submitting
Your Paper Electronically
Note that your paper must be presented (oral or poster), and you must submit a PDF copy of it electronically before it will be accepted for publication. Printed copies of your paper are no longer required and will not be accepted in lieu of electronic submissions. If you did not submit your manuscript before the meeting, use one of the Internet-connected computers available at the meeting to upload your PDF file to the CinC Manuscript Collection Site. The Editor will be available during the Tuesday poster session to answer questions and give advice. It would be helpful if you bring a single printed copy of your paper with you, which the Editor may mark and will give back to you. | ||
| Editorial changes | ||
| The editors reserve the right to make corrections or changes when necessary to improve the quality of the paper. Time permitting, authors will be given the opportunity to review all changes that could influence technical interpretation of the paper. | ||
| Additional information
Some frequently asked questions are answered in the FAQ below. If you have any other questions, please contact the editors. | ||
|
Editor
Alan Murray, PhD
(alan.murray@ncl.ac.uk) Regional Medical Physics Department Freeman Hospital Newcastle upon Tyne NE7 7DN United Kingdom Tel: +44-191-233-6161 Fax: +44-191-213-0290 |
Editorial Assistant
Cathie D'Amico
(damico@iit.edu) Illinois Institute of Technology Pritzker Institute of Medical Engineering 10 West 32nd Street - E1-116 Chicago, IL 60616 USA Tel: +1-312-567-5324 Fax: +1-312-567-5707 | |
They are well referenced in cardiology papers, and we want them to look professional. That way they will be cited more.
We aim to publish each year in early December (about 10-12 weeks after the conference).
Authors can help most by following the layout instructions fully, and taking special care to follow the instructions exactly for the title/authors/address and font styles and sizes. We have to edit well over half the papers we receive, and this is a huge task.
Yes, but not exactly the same paper. Remember that your CinC paper is your preliminary paper, and you only have 4 pages. Do not cram everything into these 4 pages. Authors often resort to such small illustrations that they cannot be read! So include the information relevant to CinC. Expand the paper with different illustrations and additional data for the peer review journal, and quote the CinC paper.
At the foot of the first page of all CinC papers we give the most usual medical journal style (the Vancouver style) for your paper.
Beginning with CinC 2006, complete proceedings (full papers) will be freely available on the CinC web sites (including this one). IEEE Xplore provides subscriber-only access to CinC proceedings beginning with volume 15, 1988 (IEEE membership required; many universities have institutional memberships).
If you have not done so already, you may wish to download the free Adobe Reader. To print PDF documents such as the example layout with the correct dimensions, choose "Page Scaling: None" and uncheck "Auto-Rotate and Center" (or uncheck "Shrink oversized pages to paper size" and "Expand small pages to paper size") in Adobe Reader's Print dialog.
The margins will be correct only if the document is printed on US letter-sized paper (see the next question).
CinC's page layout is designed for US letter-sized pages (8.5 x 11 inches, or 216 x 279 mm), as used in the printed proceedings. If you follow the instructions above to print your paper or the example layout on standard A4 paper, the margins will be unequal, but those in your paper should match those in the example layout.
If you want to print a copy of your paper with even margins on A4 paper,
check "Auto-Rotate and Center" in Adobe Reader's Print dialog. This will
not be useful for checking that the margins in your PDF paper are
correct, however; for that, you should follow the instructions above.
Why is it important to use a customized template?
The PDF converter and the manuscript collector can identify manuscripts that were created without using a customized template, and they may reject them. This policy was established last year to improve the uniformity of appearance of the published papers.
When you create a template using the CinC template generator, you can modify your paper's title, list of authors, and the authors' affiliations, and this information will be properly entered into the title block. In the future, this information will also be used to generate the table of contents and the index of the Proceedings.
See instructions here, or in the README file included in the LaTeX kit (latex.tar.gz or latex.zip).
Get a customized template for your paper in MS Word format, then type your manuscript into it using OpenOffice. Use OpenOffice's Export as PDF facility (in the File menu) to generate a PDF file to submit to the CinC manuscript collection site.
If you write your paper using LaTeX, we recommend preparing a PDF version of your manuscript using pdflatex or ps2pdf as described in the instructions for LaTeX users. If neither of these is possible, you may prepare a PostScript version using dvips and then use the CinC PDF conversion service to generate a PDF version.
If you write your paper using MS Word, convert your .doc file into PDF using the CinC PDF conversion service.
If you use Open Office to write your paper using the MS Word template, use OpenOffice's "Export as PDF" feature to generate a PDF version.
In all cases, check your PDF carefully before submitting it to the CinC manuscript collector. Pay particular attention to figures,
tables, mathematical expressions, and diacritical marks (accents, umlauts,
etc.) to be sure that they are rendered in the PDF as you intended them to
appear. If you used color in your figures, print a copy of your PDF on a
black-and-white printer and check that the figures can be understood by a
reader who has only a printed copy. Don't view and
then save the PDF using Adobe software! This will result in
loss of necessary metadata, causing your PDF to be rejected by the manuscript
collector.
To print a copy of your PDF paper, read this.
How can I use the CinC PDF conversion service?
The CinC PDF conversion service allows you to enter your email address and to upload a .doc (MS Word), .ps (PostScript), or .pdf file using your web browser. If your file passes the service's formatting checks, you will receive a PDF that can be submitted to the CinC manuscript collector; otherwise, you will receive a report of any formatting errors detected.
If successful, the PDF will be sent to you by email, as an attachment. Use your email reader's "Save" or "Save as" feature to save the PDF attachment. Don't view and then save the PDF using Adobe software!. Current versions of Adobe's Reader and other Adobe software will remove necessary metadata from the PDF you receive and will then rewrite it, and a PDF missing the metadata will be rejected. It is safe to look at the PDF using Adobe software, but do not allow it to be rewritten before submitting it. Submit the copy that you saved using your email reader.
To use the service, go to http://www.cinc.org/Word2PDF.htm and follow the instructions there to upload your file. In most cases, you can expect to receive an email reply from the service within a minute (although the reply may be delayed by your ISP or by network congestion). If you have waited to submit your paper until the deadline is close, the service may be very busy, and its email reply may be delayed much longer, up to an hour in some cases.
Check the PDF that you have received carefully before submitting it to the CinC manuscript collector (look at figures, tables, mathematical expressions, accented characters, use of color, etc.).
Note that submitting a paper to the CinC PDF conversion service is not sufficient to get it into the proceedings! PDFs produced by the service are sent to the email address you specify and are then deleted from the server; the Editor does not receive them. You will need to submit your PDF to the CinC manuscript collector so that it can be reviewed by the Editor.
Please send questions about the CinC PDF conversion service to its creator and maintainer, Bill Sanders.
Most rejected manuscripts have been formatted for A4 paper rather than US letter paper. If you start with a template and follow the instructions on this page, this shouldn't happen.
Occasionally a figure (or less often, text) may extend into a margin. The PDF converter detects such cases and rejects them, with a detailed explanation of which margin(s) were too narrow. Correct the layout so that the margins are of the proper size.
If you have written your manuscript using MS Word, and the PDF converter has warned you that one or more headings or sections have the incorrect style, this tip may be helpful in diagnosing and correcting the problem.
It may be helpful to produce a PDF locally (using, for example, GhostScript or Adobe Distiller) in order to see what the problem is, and to verify that it has been corrected. Such PDFs cannot be submitted directly to the manuscript collection site.
In most such cases, the paper is not a PDF. See this note if this is your problem.
Most rejected PDFs have been formatted for A4 paper rather than US letter paper. If you start with a template and follow the instructions on this page, this shouldn't happen.
In other cases, this problem is caused by Adobe Reader and other Adobe software that reads and rewrites PDF files. See How can I make a PDF..." above.
Unless you use one of the methods specified above to create your PDF file, it will be rejected. If you have not used the template generator, or if you have generated your PDF using Adobe Distiller or another unapproved method, your manuscript will not include the necessary metadata.
When you submit your paper to the CinC manuscript collection site, you will be asked to grant permission to publish your paper as the final step. You may do so without relinquishing your copyright, so there is no copyright transfer form to sign. See this note for further information.
Since CinC 2006 papers will be freely available on the web, you may print them yourself without charge and in any quantity. Reprints of papers from CinC 1988 through 2005 may be purchased from IEEE Xplore; current prices are US$35 per article (or US$13 per article for IEEE members).
Return to the CinC Author's Kit
Last revised 11 October 2006 (GBM)